TERMS OF REGISTRATION

About

Touch Nordic Business Summit and parallel hosted Education Day are non-profit events developed, owned and hosted by FPBC & Global Business Events, a Finnish non-profit and non-political association promoting trade and business. Events are all private B2B and educational events.

 

Registration

Submission of an online registration is regarded as a firm booking and acceptance of these terms and conditions. Cancellation charges will apply for all bookings.

 

Registration Fee, discounts

For all registration fees and packages please read the Registration Page.

 

For any special discounted rate available for e.g. Diplomats, Representatives of NGOS and Non-Profit Organisations, Sponsors of the Event or any other parties offered special prices or discounts, please note that all such arrangements are confirmed separately to each qualifying participant prior the event.

Please also notice that any “Early Bird Discounts” are available for a limited time only and for confirmed and paid registrations only as mentioned in the Registration Page.

 

Payment

100% of the payment of each registration type is charged within the Registration, if not separately agreed in any other way. 

Payment can be made using one of the following methods:

– Credit Card payment via the event’s web site (payments charged by our partner Riddes Ltd)

– By invoice delivered by us (invoiced by our partner Riddes Ltd), payable through PayPal link only

 

Registration prices announced are all including Finnish VAT. Registration fee includes the whole Summit program and arrangements at the venue, all Summit materials, pre-Summit matchmaking process, lunch, access to the Official Reception and meeting arrangements at the Summit Venue, support for required visas processes (“Invitation Letters”, not any visa or other governmental fees or payments ), marketing materials as listed by registration types available. For any further details we would refer to the Registration Page.

 

Invitation Letter to Visa

Invitation Letter for visa application are delivered separately to registered delegates only and after the registration payment has been received by the organization of Touch Nordic. Please note that any visas or other governmental fees or payments fees are not included in the registration fee. Please also notice that Touch Nordic organization cannot guarantee any approval of visas to Schengen region and all application processes are subject to applicants only.

 

Cancellation Policy

All cancellations, by individuals or groups, must be given in writing by email to the Summit Office.

The following cancellation charges shall apply (unless otherwise indicated on the event website):

• if the written cancellation is received by the Summit Office by 6 weeks before the event (May 6), a full credit/refund will be issued
• if the written cancellation is received by the Summit Office by 4 weeks before the event (May 20) , a 50 % of the full credit/refund will be issued
• if the written cancellation is received by the Summit office later than above or you do not attend the event (“no show”), no refund will be issued

Please note that same deadlines are followed for any hotel bookings made through the online registration process.

 

Event Cancellation

The Touch Nordic Business Summit reserves the right to cancel any event at any time and at its sole discretion. In the event of such a cancellation, the Touch Nordic organization will refund any registration fees paid, direct to the delegate upon proof of purchase, and this refund shall be the full extent of Touch Nordic’s liability to the delegate arising out of such cancellation.

In the event of cancellation, the Touch Nordic organization will use reasonable endeavors to alert those who have booked to attend an event or purchased tickets and details of any cancellation will be posted on the appropriate event website. Delegates are responsible for checking this information prior to the event.

 

Programme Changes

We reserve the right to make alterations to the program, date and/or venue at any time.

 

Liability

Delegates are required to comply with the rules and regulations governing the applicable venue and/or accommodation. The delegates shall insure and keep insured any property they bring onto the venue and/or the accommodation, and any such property is brought onto, or left, at the venue and/or the accommodation at their own risk.

Subject to the other provisions of this section (Liability), the Touch Nordic organization shall only be liable to delegates for proven direct losses suffered due to the negligent acts or omissions of the Touch Nordic and the Touch Nordic’s liability for these proven direct losses is limited in total to the amount paid by the delegate to the Institute for the relevant event. The Touch Nordic expressly excludes any liability for any property damage or loss incurred at any time during the event. The Touch Nordic organization shall not be liable (whether such liability arises due to negligence, breach of contract, misrepresentation, or otherwise) for any direct losses or damages not stated above or for any indirect or consequential losses or damages howsoever arising. This shall include, but not be limited to, (and whether direct, indirect or consequential) loss of use or any profit, business, or data or any loss of use or damage suffered by any delegate as a result of an action brought by a third party, even if such loss was reasonably foreseeable or the Touch Nordic had been advised of the possibility of the delegate incurring the same.

Nothing in these terms and conditions is intended to limit or exclude any liability which the Touch Nordic organization is not able to limit or exclude by law including, but not limited to, liability for any fraudulent misrepresentation and/or for any death or personal injury caused by its negligence.

The delegates shall indemnify the Touch Nordic organization, and keep them indemnified, for any costs, losses, or damages that the Touch Nordic organization pays to the venue, accommodation or any other supplier connected to the event following (i) any breach by the any of the delegates of the relevant rules and regulations relating to the venue or accommodation; (ii) any damage done to that venue or accommodation or any equipment thereon by any of the delegates, including, but not limited to, any equipment provided for the event; and (iii) any injury suffered by any person, animal or item caused by or in consequence of any act or omission of any of the delegates.

Delegates must put in place appropriate insurance to cover any costs, liabilities or other losses that they may suffer or incur arising out of these terms and conditions (including the indemnity above), any cancellation of any event for any reason or arising out of their inability to attend the event for any reason (including any reason beyond their control). Delegates acknowledge that the Touch Nordic organization shall not be liable for any costs or losses arising due to such cancellation or inability to attend, save to the extent expressly set out in these terms and conditions, and therefore it is their responsibility to ensure they have appropriate insurance.

 

Non Discrimination Policy

The Touch Nordic organization will use its reasonable endeavors to comply with all Finnish and European laws applicable in relation to discrimination on any grounds.
Accordingly, the Touch Nordic organization is committed to providing equality of opportunity and fair treatment for all. The Touch Nordic organization will not intentionally discriminate on the basis of gender, age, marital status, sexual orientation, ethnic origin, religion, culture or disability in dealing with the delegates.

 

Data Protection

The information given to the Touch Nordic organization by the delegates will be recorded in the Touch Nordic organization databases and will be used for marketing, administration and promotional purposes.
The Touch Nordic organization may also share this information, excluding personal details of the delegates and other confidential personal data,  with its event sponsors and its group companies in order for them to contact the delegates about other products and services which may be of interest to the delegates.

The Touch Nordic organization may also share this information with providers of services relating to the event (e.g. venues and hotels) for purposes of fulfilling your booking or participation. These providers, group companies and sponsors may not be located in the European Union Area, and you expressly agree to the transfer of your information to these persons. However, Touch Nordic organization will not share any information about the participants with any Third Parties for non-Touch Nordic organization or event related commercial or marketing purpose.

The Touch Nordic organization is not responsible for the acts or omissions of any third party to whom it is entitled to pass delegates’ information under this section. Unless the Touch Nordic organization receives an explicit written request in advance from a delegate confirming that they do not want to share their contact information, a list of all delegates, their affiliation institutions and email addresses may be included in the delegate packs and on lists of delegates distributed solely at the venue of the event.

In addition, you acknowledge that the Touch Nordic organization and/or its representatives and/or any delegate and/or attendee at the event may take photographs and/or video footage of all or part of it. The Touch Nordic organization may then include any of these photographs and/or video footage on any of its websites and/or other promotional materials, at its discretion; unless it receives an explicit written request from you confirming that you do not want the Institute to use any images identifying you.

 

Governing Law
These terms and conditions are governed by Finnish Law and Courts of Finland shall have exclusive jurisdiction to determine any disputes which may arise under them.

 

Ownership and Trademarks
All trademarks and ownership of Touch Nordic, Touch Nordic B2B event, are solely owned by the FPBC’s “Events”, a non-profit and non-political association registered in Finland. FPBC reserves all the rights to the name, trademark, event and public domains related to the Touch Nordic. FPBC has the right to license or franchise the name or any of the intellectual properties related to the Touch Nordic organization to any commercial or non-profit organization organizing the event in the future.

 

(c) All rights reserved, FPBC, 2019

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